Hotel Accommodation

All requests of accommodation must be addressed to:

International Congresses Management
O.I.C srl
Viale G. Matteotti, 7
50121 Florence, Italy
Tel. +39 055 50351
Fax +39 5053230
booking_soroptimist2017@oic.it

The Organizing Secretariat OIC srl has selected a number of hotels with negotiated rates and straight forward access to the Congress Centre.

If you are contacted by any other company or agency offering housing for the event in Florence, please note that these companies are not authorised to represent Soroptimist International Europe in any way, nor do they have access to the officially room blocks or rates contracted by OIC srl. 

We strongly recommend to proceed with extreme caution in communication with these unauthorised companies and we invite to avoid providing any personal information on the phone.

OIC srl is appointed as the sole authorised Accommodation booking agent for the upcoming Soroptimist International Europe Congress from 14th to 16th July 2017.

Hotel bookings will be confirmed on a “first come – first served basis”. Attendees are recommended to reserve hotel accommodation as soon as possible in order to have the best choice of available hotels.
The indicated room/night rates and availabilities are only applicable for reservations received by 14 May 2017 at the latest, after this date the Organizing Secretariat OIC can not guarantee any reservation even though all efforts will be made to satisfy the requests upon availability.

The deposit required for each hotel category is indicated in the reservation form. Hotel balance is required by 14 May, 2017. For requests of reservations received after 14 May the full pre-payment will be required. 

Reservations will be confirmed by e-mail only upon receipt of the full pre-payment; in order to avoid any disappointment early bookings are recommended (phone reservations are not accepted).

Participants may proceed with the on-line reservation system CLICKING HERE or download the Registration form in PDF format to apply:

 

Hotel 5***** Single occupancy
Double occupancy
distance from/to congress venue and address
HOTEL VILLA MEDICI € 270,00 € 300,00 1,1km - Via Il Prato, 42 

 

Hotel 4**** Single occupancy
Double occupancy
distance from/to congress venue and address
ASTORIA € 150,00 € 166,00 800 mt - Via del Giglio, 9
GRAND HOTEL BAGLIONI € 160,00 €180,00 500 mt – Piazza Unità d’Italia 1
EMBASSY € 145,00 € 175,00 850 m - Via Iacopo da Diacceto, 8
LAURUS € 179,00 € 189,00 900 mt - Via Dè Cerretani, 54/r
LONDRA € 150,00 € 160,00 650 mt - Via Iacopo da Diacceto, 16/2

 

Hotel 3*** Single occupancy
Double occupancy
distance from/to congress venue and address
CORONA € 120,00 € 140,00 550 mt - Via Nazionale, 14
MACHIAVELLI Palace € 129,00 € 149,00 500 mt - Via Nazionale, 10
ROSSO 23 € 150,00 € 175,00 500 m - Piazza Santa Maria Novella, 23

The indicate rates are in Euro, per room per night and include breakfast, VAT and service.

A local touristic tax will be charged by the hotels in addition to the rooms’ costs, payable upon check-out individually:

  • € 5,00 per person, per night for reservations in 5 star hotels
  • € 4,50 per person per night for reservations in 4 star hotels
  • € 3,50 per person per night for reservations in 3 star hotels
  • € 2,50 per person per night for reservations in 2 star hotels and B&B

Agencies or companies in need for group reservations higher than 5 rooms follow a dedicated procedure by contacting the Organizing Secretariat OIC directly.

Apartment in Florence

Experience your stay in a luxury apartment in the heart of Florence – for info please email us at BOOKING_SOROPTIMIST2017@oic.it

Payment and Cancellations

Terms of Payment

Please note that your hotel reservation cannot be processed without payment. You may pay by credit card or bank transfer (see details below). We strongly encourage on-line registrations (credit card payments only).

You can choose from the following payment methods:

Credit cards The following credit cards are accepted American Express, VISA, MasterCard
Bank transfer
(not available for online applications)
Account name
Bank name
Bank Address
IBAN
SWIFT code
OIC srl
Cassa di Risparmio di Firenze, Ag. 1
Viale Matteotti 20r, 50132 Florence, Italy
IT39S0616002801000010628C00
CRFiiT3F
Charges Bank transfers must not involve charges for the recipient
Important information Please indicate your name / surname and SOROPTIMIST 2017 as reference on your payment so that we can identify you for confirmation

Cancellations and Reimbursements

Any change or cancellation of hotel reservations must be made in writing to OIC srl either by fax +39 055 5035230 or e-mail booking_soroptimist2017@oic.it
For individual hotel reservations the paid amounts will be refunded as follows:

  • Within 14 March 2017: only € 25,00 will be withheld for administrative charge only.
  • Within 14 May 2017: one night accommodation will be withheld as penalty charge.
  • Within 14 June 2017: the paid amount will be refunded with a deduction of 70% as penalty charge.
  • After 14 June 2017: no refund will be made for cancellations or last minute changes. 
  • No-shows /late cancellations and early departures: 100% of the foreseen total amount will be withheld as penalty charge.

The above cancellation policy applies to individual bookings only. For group reservations a different policy will be applied and will be stated in the room reservation contract.

Liability Disclaimer

Should a delegate not attend the congress, for whatever reasons, no further claims for reimbursement or waiving of fees can be made.

In the event of serious special or unforeseen circumstances or serious circumstances beyond its control, OIC shall be entitled to cancel or modify the dates of the event. You shall not be entitled to compensation for any costs or damages incurred as a consequence of such a cancellation or change.

All delegates are urged to take personal travel insurance.

OIC will not be liable for any theft or damage to property and/or persons caused on site during the Congress, by any factor whatever, unless there has been a fault, intent or deliberate recklessness on the part of OIC.

OIC shall not be held responsible in the event of poisoning or food intoxication during the Event.